ATLSXBusiness

Industries / Non-profits

For non-profits

Books your board, funders and auditors can follow

ATLSX is accounting software you buy once and run on your own Windows server. With Business Premier you tag income and expenses by program and grant, set a budget for each program and compare it with actual results.

See non-profit pricing
  • Programs and grants with departments and jobs
  • Budget versus actual for each program
  • 1099s for contractors, payroll for staff
The ATLSX Business overview: cash, receivables, payables and net income cards above a revenue and expenses chart, for the fictional Harbor & Pine Supply Co.
Fictional Company Data

Track programs, grants and funds

In Business Premier, a department can stand for a program and a job can stand for a grant or a restricted gift. Choose them on each line of an invoice, bill, check or journal entry, and the amounts land in the right place in your reports.

Illustration with fictional data: a profit and loss by department for Riverside Community Food Bank, with revenue, expenses and net income for Food pantry, Youth programs and Administration side by side, then the total, and bars comparing each program's expenses.
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A job keeps its start and end dates, a revenue budget and a cost budget, so you can see what a grant has brought in and spent against its plan.

  • Departments for programs, sites or other areas you report on
  • Jobs for grants and contracts, each with start and end dates and revenue and cost budgets
  • A profit and loss for any one program, and every program's totals side by side
  • Journal entries with a department on each line, to share costs such as salaries across programs
  • Close a job when the grant ends, so nothing more posts to it
  • Attach the grant agreement and reports to the job

Budgets the board can follow

Enter a budget for the fiscal year, month by month or as an annual amount spread evenly, for the whole organization or for one program. The profit and loss compares actual results with the budget in dollars and percent, with a year-to-date column, for the whole organization or one program.

Illustration with fictional data: budget versus actual for the Food pantry program of Riverside Community Food Bank, January to June. Actual expenses fill each month's budget; March and May go over. Year to date the program spent $188,100 of its $192,000 budget, $3,900 under.
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  • Monthly budgets by income and expense account
  • A separate budget for each program
  • Budget versus actual by month and year to date
  • Profit and loss compared with the budget, the previous period or the same period last year
  • Export to Excel for the board packet

Net assets in your chart of accounts

Restricted and unrestricted net assets are accounts in your chart of accounts, set up the way your accountant prefers. Keep net assets with and without donor restrictions in separate equity accounts, and record releases from restriction with journal entries.

Illustration with fictional data: the net assets section of a balance sheet for Riverside Community Food Bank. A journal entry releases $12,000 from restriction, moving it from net assets with donor restrictions ($86,000 to $74,000) to net assets without donor restrictions ($214,600 to $226,600). Total net assets stay $300,600.
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  • Separate equity accounts for net assets with and without donor restrictions
  • Multi-line journal entries with the supporting files attached
  • Fixed assets with monthly depreciation and disposal, in Business Premier

Ready for your auditor and accountant

Posted entries are never edited or deleted. Mistakes are voided or reversed with a reason, and every change is written to the audit trail with the person who made it. Close the books through a period so nothing posts into it, and give your accountant the general ledger, a working trial balance and every report in CSV or Excel.

Illustration with fictional data: audit trail rows appearing one by one, each with the person, the action and the reason given: a voided check, a reversed journal entry, an approved bill and closing the books. A badge then shows the books closed through September 30, 2026.
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  • Audit trail filtered by period, user or record, exported to CSV or PDF
  • Accounting periods closed through a date, with the reason recorded
  • Voids and reversals instead of deletions
  • Profit and loss on the accrual or cash basis
  • Balance sheet, statement of cash flows and trial balance
  • Working trial balance with blank adjustment columns
  • Receipts and approvals attached to bills and journal entries

Contractors, staff and year-end forms

Mark contractors as 1099 vendors and ATLSX totals what you paid them in the year, prints the recipient copies and writes the file for the IRS e-file portal. Both editions include it.

Illustration with fictional data: 1099-NEC totals for four vendors. Each shows what was paid and what counts for 1099: card payments and payments to accounts that do not count for 1099 are left out. The total is $54,850, ready for the recipient copies and the IRS e-file file.
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Business Premier adds payroll for your staff: pay runs from approved time or salary, taxes from tax tables you verify, payroll checks and stubs, direct deposit files for your bank, and W-2s with the upload file for the Social Security Administration.

  • 1099-NEC and 1099-MISC totals by vendor
  • Only payments to accounts that count for 1099 are included
  • Pay runs are approved before they post
  • Form 941 and 940 worksheets, deposit due dates and a filing calendar
  • Staff expense claims, reimbursed separately or on the next paycheck

Banking and day-to-day work

Connect your bank and new transactions arrive every few hours, ready to match and reconcile. Rules post routine lines such as bank fees. Several people can work at once, each with a role that shows only what they need, so a treasurer can read the reports without posting anything.

Illustration with fictional data: four bank lines arriving from the bank feed. Two are matched to a recorded deposit and check, and two are posted by rules for bank fees and utilities. The reconciliation then shows a difference of $0.00 and the matched lines are locked.
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  • Bank feeds or bank file import, in both editions
  • Reconciliation that locks the matched statement lines
  • Roles and permissions for staff, bookkeeper and treasurer
  • Call customers Members or Clients if that fits your organization
  • Scheduled backups of your company to a folder you choose

Pricing for non-profits

Registered 501(c)(3) organizations pay a special non-profit price for Business Standard or Business Premier on a first purchase. Before paying, you confirm your eligibility and enter your EIN, which we check against the IRS list of tax-exempt organizations. For a new account, the license and invoice are made out to your organization as the IRS lists it.

Both editions are a one-time price, and you own the license. Users are included and more can be added, and the first 12 months of updates are included. Start with Business Standard, and upgrading to Business Premier later has a reduced price.

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Buying for a larger team, or have questions first?

ATLSX Business Standard Edition and ATLSX Business Premier Edition. Prices in US dollars.

Compare Standard and Premier

Both editions include every accounting, banking (with bank feeds), sales tax and inventory feature, and imports from QuickBooks, Sage 50 and CSV. Premier adds payroll, app integrations (ADP and Sage HR) and the tools growing businesses need.

Questions

Is ATLSX fund accounting software?

Not in the sense of a dedicated fund accounting system. ATLSX is general accounting software. In Business Premier you track programs with departments and grants or restricted gifts with jobs, and you keep net assets with and without donor restrictions in separate equity accounts in your chart of accounts.

Ask your accountant whether that fits the reporting your organization needs.

Does ATLSX prepare Form 990 or a statement of functional expenses?

No. ATLSX gives your accountant the figures to work from: the profit and loss for each department, budget comparisons, the general ledger and a working trial balance, all of which export to Excel.

Does ATLSX manage donors or send donation receipts?

No. ATLSX keeps the books, not donor records. Keep your donors in the system you use today, and record gifts in ATLSX against the right income accounts, programs and grants.

Which edition do we need?

Business Premier, if you want to track programs or grants, set budgets, run payroll or depreciate fixed assets.

Business Standard covers the general ledger, invoices and bills, bank feeds, reconciliation, 1099s and financial reports, for organizations that need only those.

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Who qualifies for the non-profit price?

Organizations recognized by the IRS as tax-exempt under section 501(c)(3) whose EIN is on the IRS list of tax-exempt organizations. The price is for your organization's first purchase, of either edition. At checkout you confirm your eligibility and enter your EIN, and we look it up.

Some churches and organizations covered by a group exemption are not on the IRS list. If that is your case, contact us before you buy.

Can we move from QuickBooks or Sage 50?

Yes. ATLSX imports a whole company from Sage 50, QuickBooks Online or QuickBooks Desktop: the chart of accounts, customers, vendors, items and posted history, checked account by account against a trial balance from the old books.

QuickBooks classes and Sage 50 jobs do not come across, so set up your programs and grants in ATLSX after the import.

What does payroll in Business Premier cover?

Hourly and salaried employees. ATLSX calculates federal, state and local taxes from tax tables you keep and verify, prints payroll checks and stubs, and writes direct deposit files for your bank. At year end it prepares W-2s and the upload file for the Social Security Administration.

ATLSX does not send money or file returns for you. You make the tax deposits and file the returns, and record them in ATLSX.